This application packet is designed for groups or individuals requesting use of the Lawrenceville Lawn, Bicentennial Plaza, road closures, parade permits, or 5K/run-walk routes. It is specifically not used to reserve the Gwinnett Historic Courthouse, which requires a separate reservation process.
The packet includes:
Event calendar awareness
Applicants are asked to review the City’s tentative event calendar before applying, since proposed events may not conflict with existing City events or City holidays.
Permit categories
The application allows organizers to request approval for Lawrenceville Lawn use, Bicentennial Plaza use, road closures related to courthouse grounds rentals, or pre-approved parade and 5K routes.
Application timeline and review process
Applications must be submitted at least 90 days before the proposed event date with a $50 processing fee. Requests are reviewed by City Events Staff, the Event Committee, the City Manager, and relevant departments depending on the type of event. Approval is not guaranteed.
Required event information
The form collects detailed information about the event name, organizer, nonprofit status, preferred event dates, start/end times, setup times, expected attendance, alcohol service, ticketing, vendors, performers, stage use, electricity needs, amplified sound, street closures, and event layout.
Vendor requirements
Participating vendors must complete a general release, vendor requirement form, and provide a certificate of insurance. Vendors are required to carry $1 million in general liability coverage and name the City of Lawrenceville as certificate holder and additional insured.
Park and plaza rules
The packet outlines rules for the Lawrenceville Lawn and Bicentennial Plaza, including restrictions on amplified sound, motorized vehicles, alcohol, pets, fires, camping, skateboards, bicycles, and stage access unless permitted.
Maps and route guidance
The application includes site maps for the Lawrenceville Lawn and Bicentennial Plaza, plus official parade route options and a mapped 5K route to help applicants plan layouts and circulation.
Internal approval section
The final page is for City use and includes signature areas for Events & Programs, Police, Public Works, and final approval by the Community & Economic Development Director.
Overall, this is a practical example of a special event application packet because it combines the application form, review process, vendor requirements, site rules, maps, and approved route options in one document.
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